Setting up Disclaimers in Exchange 2007

 

        Disclaimers are one of the common requirements these days to be added to the mails that are sent from a organization to avoid legal situations.

        With Exchange 2003, it is only possible to add disclaimers through third party software. With Exchange 2007, it is a built in feature and is implemented through Transport rules.

To create a Disclaimer rule:

• Open the Exchange Management Console and expand the ‘Organization Configuration’ container.
• Select the ‘Hub Transport’ container and in the Actions pane select “New Transport Rule”
• In the Open Transport rule wizard, give a name to the rule and add appropriate comments below.
• Uncheck the ‘Enable rule’ option if you intend not to implement it immediately. Click Next to continue.
• The Conditions page gives you a lot of options to chose from, as to when this rule be implemented, chose the one that best reflects your requirements (In this case for mails sent outside the organization) and click next.

• In the Actions page, select the ‘Append the Disclaimer text…’ rule and edit the rule description in the below pane as required. You can also format the text with limited options.

• In the Exceptions page, select the exceptions you want to apply and click next, the Configuration summary page shows configuration you have selected for this new rule. You can click back and change the settings if needed.

• Click New in the wizard page to create the Disclaimer rule. You can select the Transport rule Tab in the Hub transport container and change the settings if you wish to, by going to the rule properties. You can also set the priority of the rule.